Luton Schools Bikeability Terms and Conditions 26-27
Bookings |
|
| Schools must select one member of staff who will have responsibility for organising this course. Outspoken Training will acknowledge all bookings with an email confirmation of the training dates added to our training calendar. At this stage, the training will be considered booked and will be subject to these terms and conditions. | |
Course Numbers |
|
| To enable Outspoken Training to confirm timings, schools must return a completed Bikeability Register using the file format provided by Outspoken, naming all the pupils who have returned a signed consent form (not the names of the whole class), at least a school term in advance of this course. Schools will divide participants into groups of no more than 3 to comply with Bikeability industry rules on ratios.The minimum number of pupils per Learn to Ride course is 6 children. Any schools who have fewer than 6 children should contact us to discuss either paying for the unused places at a rate of £28 + VAT or booking pupils onto a holiday course. | |
Cancellations & Changes Made by the School/Academy |
|
| Bikeability is funded by Cambridgeshire County Council who access grant funding from Active Travel England. Last minute changes and cancellationsaffect the council’s ability to secure future funding for all local schools and causes other local children to miss out on training. To safeguard against this, Outspoken Training implements the following cancellation of places. These charges will be enforced if the course is cancelled by the school, or if more than 10% of the children included on the register supplied do not attend training, with 5 or fewer working days’ notice.32+ days before the course start date – No charge but may jeopardise your ability to book future training.
15-31 days before the course start date – 50% of the expected course revenue: £14 + VAT per pupil listed on your register (or booking form if a register hasn’t been returned). Fewer than 15 days before the course start date – 100% of the expected course revenue: £28 + VAT per pupil listed on your register (or booking form if a register hasn’t been returned). Changes to course dates will be at the discretion of Outspoken Training. An admin fee of £50 + VAT will be billed for any approved requests to change course dates or timings within 14 days of a course start date. If we cannot accommodate changes before a course leading to it being cancelled, the cancellation charges will be applied. |
|
Cancellations Due to Factors Outside the School/Academy’s Control |
|
Schools/Academies will not be charged for cancellations or rescheduling of courses dates in the event of:
To satisfy government grant terms, we may ask for evidence and email confirmations to ensure our instructors still get paid. |
|
Data Protection |
|
| Schools must send home Outspoken Training’s Parental Consent Form. This is to comply with insurance requirements and to enable parents to consent to schools passing on information to Outspoken Training and Cambridgeshire County Council to comply with the General Data Protection Regulations (GDPR). Pupils will not be able to participate in training without an Outspoken Training consent form, which our instructors will collect on the first day. Pupil data collected will be used to satisfy grant funding terms, support delivery and enable monitoring of training sessions/courses to safeguard future funding. More information on how Outspoken Training processes data can be found in our Privacy Statement on www.outspokentraining.co.uk. |